Admin Assistant
|
|
| Reference |
LGCD/75/2009 |
|
| Job Type |
Full-time |
|
| Job Status |
Sourcing |
|
| Date Posted |
Thursday, 31 December 2009 |
|
| Location |
Kabul |
|
| Duration |
8 Months |
|
| Company Information |
DAI/ LGCD
,
Website: http://
|
|
| Job Description |
Nationality: Afghan
Through the Local Governance and Community Development Project for Southeast Eastern and Southern Afghanistan (LGCD), USAID will assist the Government of Afghanistan and Provincial governments to extend their geographic reach. LGCD and local governments will implement small and medium-scale projects in currently underserved provinces and districts, help the villages and tribes of those areas resolve conflicts through the collaborative implementation of community-based development projects, and build the capacity of provincial and district governments to deliver services in a pragmatic and collaborative manner. LGCD is a project of USAID/Afghanistan in collaboration with Provincial Reconstruction Teams (PRTs). LGCD for Eastern and Southern Afghanistan is implemented by Development Alternatives, Inc.
Duties & Responsibilities:
The Admin Assistant will update hard files for subcontracts and will update TAMIS for subcontract projects. This position will communicate with subcontractors alerting them of invoice due dates, will receive supporting documentation for subcontracted projects, will seek technical approval from project managers for invoice payments and will liaise with the finance team to release funds to subcontractors. The Subcontracts Assistant will report to the Senior Subcontract Officer.
1. Update hard files for regional subcontract and Purchase Order subprojects;
2. Update TAMIS for regional subcontract and Purchase Order projects;
3. Communicate with subcontractors alerting them of invoice due dates;
4. Receive and verify submitted deliverables, scan and upload the deliverables to TAMIS and public drive;
5. Liaise with Project Manager in obtaining technical approval;
6. Draft necessary LGCD internal forms in order to release funds to subcontractors;
7. Liaise and follow up with finance department in releasing funds to subcontractors;
8. Document written communication with subcontractors and LGCD staff;
9. Track and record regionally issued RFP;
10. Process forms needed for release of funds after the subcontractors have submitted invoices;
11. Participate in the Review Committee Meeting(s) to evaluate the subcontractors’ proposals;
12. Monitor the Bid Locker for proposals and ensure the bid locker tracking sheet is up to date.
13. Assist the CPG Specialist in preparing RFPs;
14. Preparation of Bid Tabulation
15. Preparation of Bid Matrixes
16. Preparation of Bids Negotiation Minute
17. Working on Modifications scope
18. Brief new hires for subcontract modules in TAMIS;
19. Any other duties assigned by supervisor. |
|
| Qualifications |
1. At least high school graduated,
2. Excellent English, fluent in Pashto and Dari, written and spoken.
3. At least 2 years of relevant work experience
4. Good knowledge of computer (MS office).
5. USAID or other Donor project experience, a plus
6. Excellent verbal and written communication skills. |
|
| How to Apply |
Please submit your application including CV, cover letter and three traceable references to Mr. Lawang Burhan (Lawang_Burhan@dai.com)
Please clearly specify in the subject lien the vacancy number and the title of the position you are applying for.
Note: only short listed candidates will be informed for written test and interview.
|
|
|
|
| Go back to last page |
Browse Jobs 
